office365

Using Adobe Typekit Fonts

Adobe Typekit is a combination between an online tool that previews fonts and an installer that adds them to a computer. Adobe TypeKit is included with Adobe Creative Cloud subscriptions.

Adobe TypeKit -1

 

Can Presentation Apps Use Adobe Typekit Fonts?

Yes, if we are talking about desktop PowerPoint and Keynote. Once the Adobe Typekit font is selected and synced to the computer, the font is available in other applications. At TLC, we use PowerPoint for Windows and Mac and Apple Keynote – we can confirm Typekit fonts are available for all of them. Note: PowerPoint may need to be restarted for the font to become available in the font menu.

Adobe Typekit Windows Mac
PowerPoint YES YES
Keynote N/A YES

 

HOW TO FIND AND INSTALL ADOBE TYPEKIT FONTS

Adobe Typekit is a hybrid app that is web-based, and can also be viewed through the Adobe Creative Cloud app and most Adobe applications (PhotoShop, Illustrator, InDesign, etc.). For our example, we are looking at Typekit through a web browser, which has the most options. Select the font to use in your presentation by going through the font library, select by clicking +USE FONTS (there are a lot of ways to view and search for fonts, and there are thousands of fonts).

adobe typekit menu

 

This is where things get a bit confusing. There are two options for using the font: (1) Web Sync, which will make the font available for web use (ie. a website), or (2) Creative Cloud Sync, which will make the font available for use in Desktop apps on a computer. We are installing fonts to a computer for use in PowerPoint.

adobe typekit

After selecting fonts and use, click SYNC SELECTED FONTS and they will  be installed on the computer.

adobe typekit sync

The Creative Cloud Desktop application will open and prompt you to add fonts from Typekit. Below that is a list of all Adobe Typekit fonts currently available.

adobe typekit -1

PowerPoint and Adobe Typekit

All Adobe Typekit fonts can be used by PowerPoint on both Windows and Mac, but there are some considerations:

  • PowerPoint needs to be started AFTER fonts are installed, or the new fonts will note show up in the font list.
  • Typekit fonts are considered “custom fonts” and will need to be installed on any computer that is going to show the presentation.
  • Only a computer that has Adobe Creative Cloud installed and has an active user account logged in to an Adobe CC account is going to be able to sync and install Typekit fonts.
  • PowerPoint will not warn you that fonts are missing, nor will it tell you where the fonts are from (So an end user needs to look at the font list for missing fonts and know they are Typekit fonts that they can install. TIP: Add a hidden slide or off-slide note about custom fonts and where to find them to help other users).
  • Typekit fonts installed on a computer are not actual files that can be accessed and copied to other computers.

2

Keynote and Adobe Typekit

All Adobe Typekit fonts can be used by Keynote, but there are some considerations: Keynote dynamically recognizes newly installed fonts, so there’s no need to restart it after fonts are installed (great!).

  • Adobe Typekit fonts are considered “custom fonts” and will need to be installed on any computer that is going to show the presentation.
  • Only a computer that has Adobe Creative Cloud installed and has an active user account logged in to an Adobe CC account is going to be able to sync and install Adobe Typekit fonts.
  • Adobe Typekit fonts installed on a computer are not actual files that can be accessed and copied to other computers.

2

 

-Troy @ TLC

 

By |2016-08-10T08:17:25-07:00May 4th, 2016|Resource/Misc, Software/Add-Ins, Tutorial|

What is the Template Color Scheme Name?

Every template has a Custom Color Scheme. And every color scheme has a custom name. For example: Here is a custom PowerPoint template I am working on, and I named the template color scheme “The Future Is Now” which is the theme name of the event where it will be used.

Template Color Scheme -1

And when I look at the color schemes available on my computer, this theme is listed – because it was created on this computer:

Template Color Scheme -5

But on any other computer, with the template open, if I look at the color schemes, The Future Is Now is not listed:

Template Color Scheme -2

 

To find the Custom Color Scheme name, do this:

  • Go to VIEW > SLIDE MASTER > BACKGROUND > mouse over (do not click) COLORS
  • Template Color Scheme -3
  • The pop up dialog shows the current template color scheme name
  • Template Color Scheme -4

Now you can edit the existing color scheme and know what name to give it.

-Troy @ TLC

 

By |2016-08-10T08:18:29-07:00April 29th, 2016|Tutorial|

Snap to Grid and Nudge

Why do shapes sometimes jump further than you want when moving them with the arrow key? What is the PowerPoint Grid? How are they connected?

Let’s start with the PowerPoint Grid. Using a PowerPoint Grid can be a great tool for slide layout and design. To turn it on/off go to VIEW > SHOW > GRIDLINES check box. Once it’s checked, you’ll see a dotted line grid like this:

PowerPoint Grid-1

There are some options, such as the grid spacing, and another way to turn on/off. Open the GRID AND GUIDES dialog by going to VIEW > SHOW > click the Options box:

Nudge-3

The GRID AND GUIDES dialog has several options for guides, snapping, and grids:

Nudge-4

1- DISPLAY GRID ON SCREEN is the same as the above VIEW > SHOW > GRIDLINES. Both turn on/off the gridlines.

2- The spacing, or size of the grid, can be changed here. (Note: The grid spacing is used for the document, so you cannot have a different PowerPoint Grid mixed into a single presentation file.)

3- SNAP OBJECTS TO GRID is what enables objects (shapes, photos, lines, etc.) to “jump” to a location when you are moving them. They are “jumping” to the next gridline. (Note 1: The grid does not need to be visible/on for this to be active. Note 2: I personally do not like objects jumping to locations, so Snap to Grid is turned off on my design computer.)

4- DISPLAY DRAWING GUIDES ON SCREEN can also be accessed a few ways, including as a button on my custom QAT (Note: I use guides in my design process much more than grids).

5- DISPLAY SMART GUIDES WHEN SHAPES ARE ALIGNED is a love-it or hate-it feature (I am in between and turn this on/off as the design needs). It is like SNAP TO GRID, but instead objects snap into alignment with other objects.

 
Back to our original question, why do objects “jump” further than you want when moving with a mouse? The answer is NUDGING, or moving an object with the arrow key, is directly connected to SNAP OBJECTS TO GRID. If my goal is to move the blue box to the right and touch the next grid line, the number of arrow nudges is going to depend on whether the Snap to Grid is on or off.
.
.
Example 1 – Snap to Grid = OFF
– With Snap to Grid turned off, I have complete control moving an object, each arrow nudge is 1 pixel. In this example, I would need to arrow/nudge 10 times to move the blue box to touch the next grid line (the blue box is 10 pixels away from the grid line).
Nudge-5
.
 
Example 2 – Snap to Grid = ON
– With Snap to Grid turned on, I have less control moving an object, each arrow nudge jumps to the next grid point. In this example, the next grid point is the next grid line, so 1 arrow/nudge jumps the blue box to touch the next grid line, which may be good or bad (or frustrating).
Nudge-6
 .
 
Here is a close up of the grid points. With this 1/10″ grid, there are 10 points in any direction, and an object will nudge at the most 10 clicks to move across the grid (but the grid in this example is actually 300 pixels wide/tall).
Nudge-7
 
 .
 
TIP: There is a great hidden feature to override SNAP TO GRID, actually temporarily switch its ON/OFF so nudging does the opposite, use CONTROL key + Arrow key (in any direction)
Nudge-8
 .

Summary (thanks MS Blair for sending out this simplified grid! [which I modified]):

Nudge-9

-Troy @ TLC

 

By |2016-08-10T08:19:44-07:00April 27th, 2016|Tutorial|

Office Insider for Office 365

Get early updates to Office 365 as an Office Insider

Office Insider is an early release program, sort of equivalent to a Beta Release. For Office 365 subscribers, it’s called “Office Insider” and for Business subscriptions, it’s called “First Release.”

Both programs get new features automatically added to Office programs such as: PowerPoint, Word, Outlook, Skype, Excel.

The Office Insider program is free and easy to add to your subscription. The Office Insider program includes: PowerPoint for Windows Desktop, Mac, Android, and Mobile.

EarlyRelease2

Here’s how to be an Office Insider

This example is based on Office 365 Business, which is the version we use at TLC. Your subscription might be different so take a look at the version of Office 365 you have.

1. Log into your Office 365 account to access the Admin Center (Note: The Admin option is only available to those with admin permissions). This Account Admin is not the same as the individual Admin inside PowerPoint or any Office app.

There’s different logins for different Subscriptions. Click this link for more information: Office 365 Login

2. Go to the Account Admin > SERVICE SETTINGS > UPDATES > NEW FEATURES AND UPDATES > EARLY RELEASE and select the option you want.

Office Insider for Office 365 1

Office 365 Updates and who gets them

First, Office 365 Home, Personal, or University subscribers get the updates. Next, Office 365 Business subscribers, that do not have Admin restrictions, receive early release features. And finally, approximately 3-5 weeks later, the new features will install to all O365 subscribers.

Here is a page with details for Office 365 Early Release Options.

Here is a page that details each of the Office 365 Subscription Options .

 

-Troy @ TLC

By |2016-08-10T08:37:20-07:00February 24th, 2016|Resource/Misc|

New Chart Types in Powerpoint 2016

How to insert New Chart Types in Powerpoint 2016

New Chart Types in Powerpoint 2016 for subscription users of Office 365 are being automatically added to your app (Note: This is only in subscription users of Office 365, PowerPoint 2016, and I have only looked at the Windows version).

There is bigger news than just some new styles. Microsoft is moving all charting to a new charting engine, and these new charts are coded with this new engine. Eventually, all legacy charts will be ported to the new charting engine, and, fortunately, this is still an in-process engine development (I am certain everyone will encounter a chart limitation depending on their chart data and the way they create charts) – so my take on things is “Yay new charts! But the new charting engine is not fully functional, so some options in the new charts are not fully functional yet.”

The good news is even though only subscription users can create these charts, all versions of Powerpoint (dating back to 2010 and Mac versions) can display chart types – editing and animation is somewhat limited when using previous versions…

Here are 4 of the new chart types currently available (we will continue to see more chart variations added over time, look for another new chart type in the February updates).

Follow these Steps:

Go to INSERT > CHART

New Chart Types in Powerpoint 2016

 

The Column Bar Chart

A standard Chart.

New Chart Types in Powerpoint 2016

1. Radar Chart

That same data in the Bar Chart can instantly be updated.

 

New Chart Types in Powerpoint 2016

2. Sunburst Chart

This a great addition to the native PowerPoint chart options vs. going to external charting apps to develop.

 

New Chart Types in Powerpoint 2016

3. Treemap Chart

This Chart is new to PowerPoint 2016 native chart options.

New Chart Types in Powerpoint 2016

4. Waterfall Chart

This standard Column chart with negative data.

New Chart Types in Powerpoint 2016

 

-Troy @ TLC

By |2016-08-10T08:38:26-07:00February 17th, 2016|PowerPoint|

MORPH Now Available in PowerPoint 2016!

Office 365 subscription users have a new feature in PowerPoint called Morph, which was automatically added* (and you may not even know it is there). There is a long list of animation requests, but this feature is a slide transition that creates animation visuals, all without looking at the animation tab. Here is an example animation that took less than 3 minutes to create.

Morph Demo:

[KGVID]https://thepowerpointblog.com/wp-content/uploads/2016/02/unnamed-file-2.mp4[/KGVID]

The process is easy. If you have used Mac Keynote’s Magic Move, the concept is similar – but PowerPoint’s Morph has a few distinctions. Slide setup is easy. For this sample, I added an arrow to the first slide, duplicated that slide and moved the arrow to a new position. Then, I duplicated that slide and re-positioned the arrow, flipped it, and recolored it. Finally, I duplicated the slide 1 last time and added in a collection of additional arrows. No animation.

Morph 1

After designing the 4 slides, it just needed to have a few slide transitions. To find Morph, go to the slide transition tab and look for the new transition option.
Morph 2

(1.) Slide 1 = Fade slide transition

(2.) Slide 2 = Morph slide transition

(3.) Slide 3 = Morph slide transition

(4.) Slide 4 = Wipe from Right slide transition

Again, all of this motion is achieved with no animation!

Morph 3

Download this Sample Animation.

*Morph is available as of this post to Office 365 subscription users that has opted in for the Insiders Program (basically Microsoft’s Beta release program).

-Troy @ TLC

By |2019-10-31T22:16:49-07:00February 3rd, 2016|PowerPoint|

Office 2016 Subscription or Not?

office 2016

Microsoft has released Office 2016, but saying “PowerPoint 2016” can mean several things…

I am sure the goal for Microsoft is to make things simple, so using one name for all platforms made sense – on paper.

Here are a few of the variations:

  • Office 2016 Windows Desktop
  • Office 2016 Mac
  • Office 2016 subscription (Office 365)
  • Office 2016 perpetual license (purchased)

Which are you using? Which is best? How do we let someone helping with troubleshooting know what variation is being used? All important because every variation has slightly different features, limitations, bugs, etc.

The biggest decision is Subscription or Perpetual License (I make this assumption, because if you use a Windows computer you are going to get the Windows version, and if you use a Mac you are going to get the Mac version – I am not saying which platform is best). There are some disadvantages to each option. But there is one advantage to the subscription option that makes it, for me, the better option.

Office365 Logo

Microsoft and Adobe (Creative Cloud) are now offering feature improvements and additions to only their subscription versions. So, if you purchase Office 2016, that is the feature set you will have. Microsoft will continue to update it with security and compatibility items, but new or improved features are not going to show up in a perpetual license version. Very quickly PowerPoint 2016 perpetual and PowerPoint 2016 subscription are going to be very different applications. And I can confidently say, the PowerPoint development team has more exciting features cued up for the next year than we have seen in the past (big number) years.

The next post demo’s one of the new subscription only features!

-Troy @ TLC

By |2016-08-10T08:42:16-07:00February 1st, 2016|PowerPoint|

Office 2016 for Mac – Available!

Office for Mac 2011, the current version, has been in existence for 4.5 years. That is a very long time between upgrades. But Microsoft has (finally) released Office 2016 for Mac – and it is a very good upgrade.

O2016

If you are an Office 365 subscriber, Office 2016 for Mac is part of the subscription and an easy upgrade. If you are a retail or corporate licensing client, you may have a few months until Microsoft has it available to you.

I have been fortunate to be running the beta version for the past few months and have found Office 2016 has good parity with Office 2013 for Windows (not perfect, but much, much better). The interface uses the Ribbon styling (although not all buttons and options are in the same place or available) and the functionality is near identical. The ability to move presentations between platforms has never been better (again, not perfect, but a huge step forward). This is a major undertaking by the Microsoft Mac Office team (completely coding a new version of Office) and I expect Office 365 subscribers to have a steady stream of refinements rolled out (which is great!).

– Troy @ TLC

By |2016-08-10T09:04:24-07:00July 14th, 2015|Software/Add-Ins|

Microsoft Office 365 Video – What We Know So Far

Microsoft recently unveiled a new video sharing system that will be hosted on Office 365 accounts called “Office 365 Video.” Think of it as a business’s private YouTube for their videos. And there are some references to PowerPoint and Office App integration (which is the part that really got my attention!).

 

Office 365 Video

 

 Technical:

Office 365 Video is cloud based (ie. videos are not stored on your computer) and the streaming technology optimizes playback for each end users connection speed and viewing device. Microsoft is bringing its cloud based power with Azure’s Media Services, which was used by NBC for its Winter Olympics online video. By being a part of the Office 365 ecosystem, video content will encrypted and secure by following the established Office 365 Trust Center guidelines, something YouTube and Vimeo can’t provide such strict assurances of. The video format support covers all of the industry standard codecs; H.264, MPEG-1, MPEG-2, MPEG-4 v2, VC-1, Windows Media Video, DV and Grass Valley HQ. And more video formats than Office apps support; .3pg, .3g2, .3gp2, .asf, .mts, .m2ts, .avi, .mod, .ts, .vob, .xesc, .mp4, .mpg, .mpeg, .m2v, .ismv and .wmv. It is easy to use with drag-and-drop video uploads.

One big limitation is that Office 365 Video currently uses Adobe Flash Player. The Adobe Flash Player needs to be installed to view a video, so no Apple IOS devices are going to be able to use it at this time.

Who and When:

This new corporate video portal started its roll out in November 2014 and extends into early 2015. Currently it is only available a select Office 365 user (First Release customers) and expanding to Enterprise and Academic plans. Business plan users (which TLC Creative operates on) do not have an option yet… This is an add-on service to plans at $8 user/month with an annual commitment.

Summary:

This is just my personal opinion, based on a very limited look at Office 365 Video, and I am excited about it. The option to seamlessly integrate web-based video content into PowerPoint presentations is an exciting concept. Corporate clients are going to embrace Office 365 Video because it gives them an secure platform to roll out video content within their enterprise. Having a corporate library of video content for presentations, that is searchable and easy to add to slides is going to be a great presentation tool.

The Microsoft info page (ignore the ‘compare plans and pricing’ link, it does not include Office 365 video options as of now) is here.

– Troy @ TLC

By |2016-08-10T09:12:19-07:00December 26th, 2014|Resource/Misc|

SharePoint Calendars and Internet Explorer Visual Formatting Issue

TLC adopted Office 365 before it was publicly available and have only good things to say about its use in a small business environment. Recently something has gone awry with the SharePoint calendars – something we rely on daily.

Up until 2 weeks ago, they looked like the left example, but suddenly the visual formatting changed to the ugly and hard to use right example.

But this formatting issue is only seen when using Internet Explorer. If logged in with Firefox, Chrome or any other browser, nothing changed, all looks good. So ironically, only the Microsoft web browser seems to be rendering the Microsoft SharePoint calendars useless!

After some research and testing, here is the fix we have implemented on every computer here:

– Open Internet Explorer
– Click the TOOLS icon in the upper right
– Select COMPATABILITY VIEW SETTINGS
– In the ADD THIS WEBSITE field, enter SHAREPOINT.com
– Click ADD and CLOSE
– Now SharePoint calendars should once again display as expected

– Troy @ TLC

By |2016-08-10T09:46:05-07:00April 19th, 2014|Resource/Misc, Tutorial|
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