PowerPoint Tutorial

Using Example Slides for Inspiration

Many, many thanks to Julie Terberg of Terberg Design for being a guest author on ThePowerPointBlog!
Sometimes you need a little inspiration when developing a presentation. You could turn to one of the many resources available for graphic designers: books, magazines, or websites to name a few. But inspiration is only the first step. How do you go about creating the design concept you like using the tools provided in PowerPoint?

Next time you’re looking for a unique layout or graphic treatment, consider browsing through the example slide effects available from Office Online. With PowerPoint 2007, you have access to more than 150 example slides complete with detailed instructions for recreating the effects with PowerPoint.

To download the example presentations from PowerPoint 2007:
– Click the Microsoft Office Button
– Then click New
– In the New Presentation dialog box, under Microsoft Office Online, click Presentations
– Then Example slide effects with instructions.
The examples are divided into eight separate presentations, including 3-D shapes and objects, static or animated picture or text effects, combined effects and more.

You can copy the example slides into an existing presentation, recolor the graphics, change fonts, and replace pictures and text. Or recreate an effect by following the detailed instructions on the Notes Pages and customizing to suit your content. Either way – begin with the example slides as inspiration and really make them your own by changing things up a bit. Experiment by editing the values for each of the Shape and Text Effect settings. Try out all of the 3-D Bevels and 3-D Rotation settings. How about a different fill, an alternate Surface Material or Lighting effect? Many of the example slide effects were designed with this type of experimenting!

Here is one example slide from “3-D Shapes and Objects for PowerPoint slides.” With a few simple changes to the shape and effects, I created this second slide.

The oval shape is now an arrow with a gradient blue fill, the 3-D Bevel and Rotation settings have been changed, along with the font, text fill and 3-D Rotation.

Begin with an example slide as inspiration, follow the instructions to learn how the various settings affect the design, and then experiment using different shapes, fills and effects to create a design that’s uniquely your own.

Julie Terberg
Terberg Design


Office Twenty-Ten The Movie

I really have no idea what the purpose of this video is – but it is dynamic and a new direction for the Microsoft Marketing!

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– Troy @ TLC


Slot Machine Animation

I am continuously wanting to share my presentation work, but continuously held back by the fact that client files are not released. So I pulled from recent projects a dozen dynamic animated slides, ‘cleaned’ them of all client reference and will be posting them for download!

Here is a really fun animated slide that uses only PPT animations and images prepp’d in Photoshop to create the slot machine effect.

PPT Animated Slot Machine

Download the full PowerPoint 2007 file, that has sound and all animations accessible with this link (.pptx and 650K)

– Troy @ TLC


Guest Author 7-31-09!

As things evolve I am very excited to have a guest author doing the final post of July! Julie Terberg of Terberg Design and a Microsoft PowerPoint MVP will be sharing a great post this Friday – don’t miss it!

Resource/Misc Software/Add-Ins

Mac Office 2008 SP2

At the beginning of this week Microsoft released Service Pack 2 (SP2) for Mac Office 2008. If you use a Mac for your presentations, this is a definite update to download and install.

It promises speed, stability, compatibility improvements, and a new tool called Document Connection for accessing SharePoint collaboration. Adds custom path animations (and play PPT Windows motion paths), default theme support and it is a 300MB download… which is download using AutoUpdate.

– Troy @ TLC

PowerPoint Resource/Misc

Sneak Peak at PPT 2010!

Being a Microsoft PowerPoint MVP is very cool – but it is difficult keeping things to myself, honor the many NDA’s, and simply say “I think the next version of PPT is going to be really good.” Well, the Microsoft Team Blog had a post last week with an embedded video that shows a lot more than I am currently permitted to talk about – and check back for more posts as they seem to be finally revealing to everyone some of the really really exciting things coming soon! So if you want a sneak peak head over to “The PowerPoint Team Blog” here.

You can also see some videos of all the Office 2010 products at the Microsoft Office 2010 website (the PowerPoint video shows, or hints at, some of the really great new multimedia features). The link is here.

– Troy @ TLC


Inspect Document (Presentation Notes)

For presentations that are being distributed many problems have occured with recipients reading through the Presentation/Speaker Notes that someone forgot were a part of the presentation – oops…

The Document Inspector’s ‘Presentaion Notes’ feature solves this problem with a few clicks. Open the Document Inspector (OFFICE BUTTON >> PREPARE >> INSPECT DOCUMENT) and choose the PRESENTATION NOTES option.

Run the inspector, click the button to remove any and all notes in the speaker notes area and check the slides to see all is removed!

– Troy @ TLC


Inspect Document (Off-Slide Content)

The Document Inspector has a new feature which I find most helpful when I know a presentation is going to be printed or converted to PDF. The OFF-SLIDE CONTENT tool is a great check for slides that have items outside the slide and will not be included in a printout or PDF.

Here is my sample slide – the slide is blank, but an object (circle) is off the slide in the edit area.


The report will show each slide that has content that will not show up on a printout or PDF.

– Troy @ TLC


Inspect Document (Hidden Elements)

There are ways to end up with mystery stuff on slides. Items that cannot be seen, edited or deleted by normal means – invisible elements. One add-in that I have used extensively is PPTXtreme’s Soft Shadow. It has provided photoshop quality shadow effects to PowerPoint since XP. The coding behind it is incredible too. To allow an object to be restored to its original, non-shadowed, state it turns the original shape invisible. So it is there, but not really there. The Soft-Shadow add-in has a great set of management tools to remove unneeded invisible elements (especially to keep file from becoming large).

So, for our purposes I am using the Soft-Shadow add-in to create an invisible element on a slide to discuss the Inspect Document INVISIBLE ON-SLIDE CONTENT feature.

Here is my sample slide. I inserted a circle autoshape and then applied the drop shadow with the PPTXtreme Soft-Shadow add-in.

Open the Document Inspector (OFFICE BUTTON >> PREPARE >> INSPECT DOCUMENT)and have it check for INVISIBLE ON-SLIDE CONTENT.

It reports there is a hidden object on slide #1 (the one I purposefully added).

After running the clear option, reinspect and now the presentation has no extraneous mystery items!

– Troy @ TLC


Inspect Document (Comments)

Comments are fantastic and make revisions much easier when working with clients. If you have not discovered how to insert comments in PowerPoint 2007 (it is not on the Insert tab) go to the REVIEW tab and the COMMENTS section.

Here is my sample slide with a comment added.

Open the Property Inspector (OFFICE BUTTON >> PREPARE >> INSPECT DOCUMENT) and the first item is COMMENTS AND ANNOTATIONS.

The report shows comments have been found in the presentation and gives the option to remove them.

Now when you view the slide, the comment is gone and the presentation ready, and safe, to distribute.

– Troy @ TLC