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PowerPoint Tutorial

To Infinity and Beyond! (PPT2007 Lines)

To Infinity and Beyond! or at least that may be what the programmer was thinking when it comes to adjusting straight lines in PowerPoint 2007.

If you have not experienced this bug, here a quick overview:
Add a straight line to slide

Hold down shift key (to keep it on a 90′ axis) and click the end point.
– ZOOM, the line immediately extends forever

But there are solutions! Note: be sure all updates to Office 2007 are installed. A fairly recent update/hotfix has made the below solutions work. So if they do not work on your computer, you may be missing an update.

Option 1 Get on the Line
– If working with thicker lines this bug does not act as “buggy”.
Continue to hold down the click when you try to extend a line and it has shot off into the next universe
– Carefully postion the cursor at the desired length and exactly in the middle of the width of the line it will snap back to the cursor
– Thicker lines are easier to position cursor in the middle, thin lines have a smaller middle and are more difficult
– This is much easier when using a trackball style mouse where you can maintain the click and not have the cursor move even 1 pixel as long as the trackball is not touched. I do this fairly easily with my LogicTech Trackman, but almost impossible with my Wacom tablet

Option 2Space Bar
Many thanks to PPT MVP Jean-Pierre for getting my brain wrapped around this work around. Here is what you do:
Add a straight line to slide

Hold down shift key (to keep it on a 90′ axis) and click the end point and ignore it zooming off into infinity

Don’t let go of your mouse/unclick!
Position cursor to where you want the lines new length to be
– Press the SPACE BAR and the line snaps to that position!

– Troy @ TLC

Categories
PowerPoint Tutorial

Get Rid of That Mouse

Recently while watching a presentation here is one of those little pet peeves that I just experienced. A movie plays on a slide and the computer mouse appears onscreen – usually sitting right on top of the movie.

Don’t panic, just click the “A” key to quickly and gracefully make it disappear. The “A” stands for Appear, or in this case disAppear.

– Troy @ TLC

Categories
PowerPoint Tutorial

Align Objects Within Objects

The eye perceives when things are out of balance, even if the brain cannot identify the cause of it. This is even more evident when the slides are projected on a large screen. Take these images for example:

First, let’s look at how I made these elements. Each consists of two PPT autoshapes, a rounded corner box and a text box with a semi-transparent fill.

So what’s wrong with them? The left box’s text box is a few pixels lower than the others. The right rounded corner box is a few pixels higher than the others.

To fine tune this set of objects I would first select the 3 text boxes and use the ALIGN MIDDLE tool to have them all vertically line up – to the pixel. I would then do the same thing by selecting the 3 rounded corner boxes.

The end result is something that is in balance – and your eyes know it (or at least do not focus on it).

– Troy @ TLC

Categories
Resource/Misc

Vector Magic (Update)

A few weeks back I posted a tutorial on the Vector Magic website/application (converts raster artwork to editable vector graphics). There are lots of visitors to ThePowerPointBlog, and I am sure many went and checked it out – but don’t blame me…

Vector Magic has gone from free to a pay system… Still an incredible application which can easily compete with, and in many aspects out perform Illustrator C3’s vectorize feature. Everyone just has to pay now.

– Troy @ TLC

Categories
Personal

Happy Easter!

Categories
PowerPoint Tutorial

PPT 2007 Charts (part 6)

No more importing an Excel chart and not having it play nice with PowerPoint. All of Offices uses a single charting engine, so a chart can be designed in Excel, Word or PowerPoint and be used (and edited) in all three with no issues.

When you go to format a “PowerPoint” chart is now opens an excel window with the data. Here is the data used to create the sample chart for this series.

– Troy @ TLC

Categories
PowerPoint Tutorial

PPT 2007 Charts (part 5)

Individual elements can also be adjusted not only with easy, but using the new visual effects. Here I am selecting the horizontal gridlines of the chart. I can go to FORMAT >> SHAPES STYLES >> and choose any of the preset effects and colors:

Just like earlier the horizontal options are the colors from the Theme. The vertical options progress from simple/flat to rich/beveled designs.

With just a few clicks the gridlines can easily be updated to these:

– Troy @ TLC

Categories
PowerPoint Tutorial

PPT 2007 Charts (part 4)

More two-click adjustments are found when a chart is selected and going to teh LAYOUT tab.

Each of these choices have a drop down to instantly adjust the entire chart. As example, if I want to format the chart legend I SELECT the chart >> LAYOUT tab >> LABELS section >> click LEGEND >> CHOOSE from any of these formatting options:

It is just as easy to adjust the data labels, axes, gridlines and more!

– Troy @ TLC

Categories
PowerPoint

PPT 2007 Charts (part 3)

In earlier versions you could adjust the formatting of the chart, but it required a lot of clicks. Now when a chart is selected the DESIGN tab has a host of formatting tools!

One option is the ability to adjust the entire layout and visible elements with two clicks – 1. Choose layout options, 2. Choose layout:

I was able to adjust the layout and visible elements of the sample chart to each of these layouts with 1 click!

– Troy @ TLC

Categories
PowerPoint Tutorial

PPT 2007 Charts (part 2)

One of the biggest improvements for charts comes in the ability to update them more effortlessly. No need to double-click the chart, right-click the area to format and then work through a series of dialog boxes.

With PPT 2007 just select the chart, go to >> DESIGN tab >> Chart Styles section.

By choosing one of the options the color scheme and style of visual effects are instantly updated!

In using this feature it is helpful to understand how it is designed:
1. The horizontal shows all of the color options. Colors are based on the Theme Colors (think template color scheme).
2. The vertical starts with simple visual layout at the top and progressively adds more visual effects as you go down.

Troy @ TLC